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PRIVACY POLICY

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Privacy Policy

Leixlip Flow Brazilian Jiu-Jitsu Academy
Effective Date: 05-Apr-2025

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This Privacy Policy explains how Leixlip Flow Brazilian Jiu-Jitsu Academy (“we”, “our”, “us”) collects, uses, and protects any personal information you provide when using our website or services.

We are committed to ensuring your privacy is protected and handle all personal data in compliance with the General Data Protection Regulation (GDPR) and relevant Irish legislation.

1. What Information We Collect

We may collect the following information:

  • Full name

  • Contact information including email address and phone number

  • Date of birth (for age-appropriate class registration)

  • Medical information (voluntarily disclosed for safety)

  • Emergency contact details

  • Payment and billing information

  • IP address and browser data

  • Any other information submitted via forms, class bookings, or communications

2. How We Use Your Information

We use your personal data to:

  • Register you for classes and manage your membership

  • Process payments and bookings

  • Communicate with you regarding your membership, classes, or academy updates

  • Ensure your safety and wellbeing during training

  • Improve our services and website experience

  • Comply with legal obligations

3. Legal Basis for Processing

We process your data based on:

  • Consent: When you voluntarily provide information or opt into newsletters

  • Contract: To fulfil our obligations when you register or sign up

  • Legal Obligation: For compliance with tax or health and safety regulations

  • Legitimate Interest: To manage and improve our academy operations

4. Data Sharing

We do not sell or rent your personal information. We may share data with:

  • Payment processors (e.g., Stripe, Square)

  • Email communication tools (e.g., Mailchimp, Gmail)

  • Booking platforms or CRMs we use

  • Legal authorities when required by law

All third-party processors are GDPR-compliant.

5. Data Retention

We retain your personal data only as long as necessary for the purpose it was collected or as required by law. For example:

  • Financial records: 6 years

  • Class records and waivers: Until membership ends + 2 years

6. Your Rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Object to processing or request restriction

  • Withdraw consent at any time (where processing is based on consent)

  • Lodge a complaint with the Data Protection Commission (www.dataprotection.ie)

To exercise any of these rights, email us at info@leixlipflowbjj.ie

7. Security

We are committed to keeping your data secure. We use appropriate physical, electronic, and managerial procedures to prevent unauthorised access or disclosure.

8. Cookies

Our website uses cookies to enhance your browsing experience. These may include:

  • Analytics cookies to understand traffic

  • Functionality cookies to remember preferences You can manage or disable cookies via your browser settings.

9. External Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage you to read their policies.

10. Updates to This Policy

We may update this Privacy Policy from time to time. All changes will be posted on this page and take effect immediately upon posting.

Contact Information
If you have any questions or concerns about how we handle your data, please contact:

📧 info@leixlipflowbjj.ie
📍 Leixlip Flow Brazilian Jiu-Jitsu Academy, Unit 2, The Corn Mill, Mill Lane, Leixlip, Co Kildare.

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